KEELBY BOWLS CLUB CONSTITUTION

 

 

1.         TITLE

 

            The Club shall be called Keelby Bowls Club, hereafter to be referred to as "the Club".

 

2.        OBJECTS

 

 To foster and promote  the flat green game of bowls, at all levels, providing opportunities for     recreation and competition.

 

3.        MEMBERSHIP

 

3.1              Applications for membership of the Club shall be welcome from any individual.

 

3.2              Membership of the Club shall be open to any person provided they complete a membership application form and pay the relevant subscription/joining fee as determined by the Annual General Meeting of the Club Members.

 

3.3              The committee may, at their absolute discretion, refuse or rescind membership if they believe that to do so is in the overall interest of the club.

 

3.4.             There shall be 3 classes of membership available. These are:-

 

                                    Full Member

            Junior Member (under 16 years of age)

            Honorary Member

 

4.        OFFICERS        

 

            The Officers of the Club shall be as follows:-

 

            Chairperson - Executive Officer

            Vice Chairperson – Executive Officer

            Secretary - Executive Officer

                                    Treasurer - Executive Officer

 

5            ELECTION OF OFFICERS

 

5.1                            All Officers shall be elected at the Annual General Meeting of the Club.

                          All Officers are elected for a period of one year but may be re-elected to the same  office or another office the following year.

 

                                                           - 1 -

 

6.      GENERAL COMMITTEE

 

6.1.                           The affairs of the Club shall be controlled by a General Committee comprising the  Executive Officers of the Club, Green Secretary, Social and Fund Raising Secretary, Fixture Secretary and 2 other members elected from, and  by, the  full members of the Club. The General Committee shall meet at agreed intervals and not less than four times per year.

 

6.2.              A quorum for a General Committee Meeting shall be 5 Committee Members   of  the  Club including 2 from the Chairperson, Vice Chairperson, Secretary and Treasurer

 

6.3.               The duties of the General Committee shall be:-

 

6.3.2.            To control the affairs of the Club on behalf of the Members.

 

6.3.1.            To  keep accurate accounts of the finances of the Club through the Treasurer. These should be available for reasonable inspection by  members and should be audited before every Annual General Meeting. The Club shall maintain a bank current account and the following Officers shall be authorized to sign Club cheques: two from the Chairperson, Vice Chairperson, Secretary and Treasurer.

 

6.3.2.                    To co-opt additional Members of the Committee as the Committee feels this is necessary.

 

6.3.3.                    To make decisions on the basis of a simple majority vote. In the case of equal votes, the Chairperson shall be entitled to an additional casting vote.

 

6.3.4.                    To elect committee members to represent the Club at the Keelby Sports Association’s monthly meetings.                            

 

     

   7. GENERAL MEETINGS   

 

7.1          The Annual General Meeting of the Club shall be held not later than the end of April each year. Written notice of such meeting shall be given to all Members of the club at least 21 days prior to the meeting. Members must advise the Secretary in writing of any business to be raised at the Annual General meeting at least 14 days before a meeting. The Secretary shall circulate or give notice of the agenda for the meeting to Members not less than 7 days before the meeting.

    

7.2         The business of the Annual General Meeting shall be to:-

 

§   To consider amendments to the Constitution

 

§   Confirm the minutes of the previous Annual General Meeting.

 

§   Receive the audited accounts for the year from the Treasurer.

 

§   Receive the annual report of the Committee from the Chairperson.

 

§   Elect an auditor.

 

§  Elect the Officers of the Club (i.e. Chairperson, Vice-Chairperson,   Secretary, Treasurer). Also Bowls Green Convener, Social and Fund Raising Convener, Fixture Secretary and 2 General Committee Members.

 

§    Review Club subscription rates and agree them for the forthcoming year.

 

§  Transact such other business received in writing by the Secretary from Members 14 days prior to the meeting and included on the agenda.

 

7.3             Extra-ordinary General Meetings may be convened by the General Committee or on receipt by the Secretary of a request in writing from not less than 60% of the Full          Members of the Club. At least 21 days notice of the meeting shall be given. The business to discuss shall be defined and due notice sent to all members

 

7.4             Nomination of candidates for election to the Committee shall be made in writing to the Secretary prior to the commencement of the Meeting.

                      Nominations can only be made by Full Members and must be seconded by another Full Member.

 

7.5             At all General Meetings, the chair will be taken by the Chairperson or Vice Chairperson or, in their absence, by a deputy appointed by the Members attending the meeting.

 

7.6.              Decisions made at a General Meeting shall be by a simple majority of votes

                     from those Full Members attending the meeting. In the event of equal votes, the Chairperson or his deputy shall be entitled to an additional casting vote.

 

7.7.                 A quorum for a General Meeting shall be one third of all paid up Full Members.                   

 

7.8.              Each Full Paid up Member of the Club, present at the General Meeting, shall be entitled to one vote. 

 

                                                       

8.         ALTERATIONS TO THE CONSTITUTION

 

Any proposed alterations to the Club Constitution may only be considered at an Annual or Special General Meeting, convened with the required written notice of the proposal. Any alteration or amendment must be proposed by a Full Member of the Club and seconded by another Full Member. Such alterations shall be passed if supported by not less than two-thirds of those Full Members present at the meeting, assuming that a quorum has been achieved.

 

    9.          DISSOLUTION

 

9.1            If at any General Meeting of the Club, a resolution be passed calling for the dissolution of the Club, the Secretary shall immediately convene a Special General Meeting of    the Club   to be held not less than one month thereafter to discuss and vote on the resolution.

 

                                                                                     

9.2            If at that Special General Meeting, the resolution is carried by at two-thirds of the Full Members at the meeting, the General Committee shall thereupon, or at such date as     shall have been specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities of the Club.

 

 

9.3                         After discharging all debts and liabilities of the Club, the remaining assets shall not be paid or distributed amongst the Full Members of the Club, but shall be given or transferred to Keelby Parish Council or to some other Voluntary organisation having objects similar to those of the Club.

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